New Statute XXII. Formal Committee of the General Assembly

Name of the motion : New Statute XXII. Formal Committee of the General Assembly

Presentation of the motion : A Formal Committee is requested that will take responsibility of the GA, thereby reducing the responsibility of the Board and creating an independent body to oversee assemblies.

Text of Motion to Read at the GA ’: Does the GA wish to have a distinct Formal Committee that will oversee the GA event and implementation of GA policies?

Body of the motion :
(1) A Formal Committee (FC) will be created at least four weeks prior to each GA and dissolve four weeks prior to the following GA.

a) The FC of the GA will be composed of five Delegates nominated by Ordinary Members and approved by the Board. Delegates should be nominated at least four weeks prior to the GA, but may be appointed later if there are presently less than 5 FC Delegates.

b) The Board will present an announcement on its website and by email to all Ordinary Members about the request for FC Delegates.

c) Board members may also serve on the FC.

d) The FC has a goal to simplify the work of the GA by preparing motions that will be submitted to the GA and other tasks to facilitate the GA.

e) The FC will encourage active participation of members between sessions of the GA.

f) The permanent committees of the FC are:

  • Committee for International Policies

  • Committee for Internal Policies and Motions

  • Committee for Members and Membership Applications

  • Committee for International Institutions and NGO Administration

  • Committee for Training

  • Committee for GA Planning

(2) The mission of the FC of the GA is to:
a) Prepare and negotiate motions for the GA concerning:

  • admission and exclusion of PPI Observer and Ordinary members;
  • definition of PPI policy;
  • definition of the rules of procedure of the GA.
    b) Review the activities of the Board
    c) Coordinate between the Board and Members about international and national events.

(3) a) The FC of the GA works remotely using tools it deems most likely to be useful to its work.

b) The FC of the GA shall collect and review motions submitted.

c) All FC delegates will meet in plenary session with the Board approximately four times a year at the invitation of the board and according the rules of procedure.

d) The FC of the GA shall encourage, collect, advise, and review membership applications.

(4) The rules of procedure of the FC are defined by the GA.

Support : PPFR, PPIL

Rapporteur : @etiene, @keithg

Name of the motion : New Statute XXII. Formal Committee of the General Assembly

Presentation of the motion : A Formal Committee is requested that will take responsibility of the GA, thereby reducing the responsibility of the Board and creating an independent body to oversee assemblies.

Text of Motion to Read at the GA ’: Does the GA wish to have a distinct Formal Committee that will oversee the GA event and implementation of GA policies?

Body of the motion :
(1) A Formal Committee (FC) will be created at least four weeks prior to each GA and dissolve four weeks prior to the following GA.

a) The FC of the GA will be composed at least of five Delegates nominated by Ordinary Members. Delegates should be nominated at least four weeks prior to the GA, but may be appointed later if there are presently less than 5 FC Delegates.
Ordinary Members can nominate only one delegate to the FC.

b) The Board will present an announcement on its website and by email to all Ordinary Members about the request for FC Delegates.

c) Board members may also serve on the FC.

d) The FC has a goal to simplify the work of the GA by preparing and reviewing motions that will be submitted to the GA and other tasks to facilitate the GA.

e) The FC will encourage active participation of members between sessions of the GA.

(2) The mission of the FC of the GA is to:
a) Prepare and negotiate motions for the GA concerning:
admission and exclusion of PPI Observer and Ordinary members;
definition of PPI policy;
definition of the rules of procedure of the GA.
b) Review the activities of the Board
c) Coordinate between the Board and Members about international and national events.

(3) a) The FC of the GA works remotely using tools it deems most likely to be useful to its work.

b) The FC of the GA shall collect and review motions submitted.

c) All FC delegates will meet in plenary session with the Board approximately four times a year at the invitation of the board and according the rules of procedure.

d) The FC of the GA shall encourage, collect, advise, and review membership applications.

(4) The rules of procedure of the FC are defined by the GA.

Does not belong into Statutes, Rules of procedure (GA planning and preparation) or some new internal regulations (see Art. X h) of Statutes) could hold this just fine.

Wo only ordinary members can have delegates in FCs?

Agreed. Alongside the nonbinding Rules for the Board, we can easily create a similar identical Formal Committee. We can still vote on this as a motion.

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The German delegation will vote “no” to this motions, as we do not think that the proposed changes should not be included in the statutes, but rather in some bylaws. We like to remind the GA about the standing decision of theonline General Assembly march 2015 on the introduction of standing committeess: https://wiki.pp-international.net/wiki/index.php?title=Decisons_of_GA#Standing_Committees . Moreover we second Vojtech’s comments. We recommend to other PPI Members to dismiss this motions as well.

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Thank you for this information. The Israeli delegation agrees that the full text should not be included in the statutes. Rather, we recommend adding the following text as Article XIII.9. Functions of the Board:
“The Board is given the duty to take the necessary steps in order to establish a standing committee infrastructure within PPI: https://wiki.pp-international.net/wiki/index.php?title=Decisons_of_GA#Standing_Committees

The proposed motion can serve informal guidelines for forming a standing committee without being voted on in the GA. Hence, no decision is needed other than to add the small reference, which is merely intended to draw a reader’s attention from the statutes to the standing committees.