Name of the motion : New Statute XXII. Formal Committee of the General Assembly
Presentation of the motion : A Formal Committee is requested that will take responsibility of the GA, thereby reducing the responsibility of the Board and creating an independent body to oversee assemblies.
Text of Motion to Read at the GA ’: Does the GA wish to have a distinct Formal Committee that will oversee the GA event and implementation of GA policies?
Body of the motion :
(1) A Formal Committee (FC) will be created at least four weeks prior to each GA and dissolve four weeks prior to the following GA.
a) The FC of the GA will be composed of five Delegates nominated by Ordinary Members and approved by the Board. Delegates should be nominated at least four weeks prior to the GA, but may be appointed later if there are presently less than 5 FC Delegates.
b) The Board will present an announcement on its website and by email to all Ordinary Members about the request for FC Delegates.
c) Board members may also serve on the FC.
d) The FC has a goal to simplify the work of the GA by preparing motions that will be submitted to the GA and other tasks to facilitate the GA.
e) The FC will encourage active participation of members between sessions of the GA.
f) The permanent committees of the FC are:
Committee for International Policies
Committee for Internal Policies and Motions
Committee for Members and Membership Applications
Committee for International Institutions and NGO Administration
Committee for Training
Committee for GA Planning
(2) The mission of the FC of the GA is to:
a) Prepare and negotiate motions for the GA concerning:
- admission and exclusion of PPI Observer and Ordinary members;
- definition of PPI policy;
- definition of the rules of procedure of the GA.
b) Review the activities of the Board
c) Coordinate between the Board and Members about international and national events.
(3) a) The FC of the GA works remotely using tools it deems most likely to be useful to its work.
b) The FC of the GA shall collect and review motions submitted.
c) All FC delegates will meet in plenary session with the Board approximately four times a year at the invitation of the board and according the rules of procedure.
d) The FC of the GA shall encourage, collect, advise, and review membership applications.
(4) The rules of procedure of the FC are defined by the GA.
Support : PPFR, PPIL
Rapporteur : @etiene, @keithg