== 5.1 Proposals ==

PPI Board Meetings
1

{{motion|title=
|text=
|Yes=
|No=
|Abstain=
|close=
|}}

2

Election of the Treasurer
: Do we postpone the vote until the next board meeting?

*Motion is postponed until the next meeting

3

  • Issue: Setting new dates and times for board meetings

  • Submitted by: Keith

  • Justification: Need to accommodate all members and have frontal live meetings

  • Motion: It was decided to create a Doodle.

4

{{motion|title=Nominating Vice Secretaries
|text=We seek nominations for vice-secretaries and vice-treasurers,
:A vote is usually not requested for nominating the vice secretaries, unless someone has an objection with a specific nomination. There is no limit on the number of vice secretaries. While board members can also be vice secretaries, it is preferable that we can nominate people outside the board. Vice secretaries are our means to expand the number of volunteers focused on specific tasks of the organization.
|Nominations=
|Comments=
|}}

5

{{motion|title=Do we want to use the Redmine?

*Justification:The board would need to be updated to enable voting and tasks.

6

The following is the proposal from the chair @Florie regarding an early vote to confirm the treasurer position.

"We are still struggling to get a treasurer voted into office I’d like to convene an extraordinary meeting for this matter which is becoming urgent.
Given that previous votes were postponed due to low attendance, I propose that we vote by email. This way, every board member will be able to cast his or her vote.

Here are the basis of my proposal :
https://wiki.pp-international.net/wiki/index.php?title=PPI_Board/Rules_of_Procedure

§1 Board meetings
3.Extraordinary meetings can be called by any member of the board for urgent matters.

§5 Votes
3. Vote in absentia of the board members - The board members may vote in absentia using any of the following means:
(1. Updating the decision on the Project Management Referential with their vote)
(2. Using Loomio to cast their votes)
3.Emailing the board mailing list citing the object and their vote.

Several arguments make the case for the urgency of the matter :

  1. Manuel Caicedo, interim Treasurer decided to not continue as such, given that new elected members joined the board following the last GA. According to Statutes XVII.(2) the Treasurer shall report every three months. The previous GA was gathered on the 28th of January of 2023 so the interval is getting narrow.
  2. There are pending invoices as well as fee disputes going on (see Issue: PPLU Affiliation Fee Conflict & Issue: Payment of pending invoices here PPI Minutes 2023-02-14 - PPI)
  3. Keith is poking around organizing events and building projects which could award grants (see ECOSOC/UN here PPI Minutes 2023-03-05 - PPI). We have to be ready for these disbursement and collection events. It can more generally harm our ability to collect money and reimburse expenses or initiate projects.

Eventually, here is the course I action I propose :
We convene an urgent meeting. Its only motion will be Bailey’s nomination as Treasurer. Board members will have a one week period to cast their vote via email, starting from the call-up date and time."

1 Like
7

5.1 - Proposals

  • Election of the Treasurer

Motion
Nominating Treasurer
Do we accept Bailey as treasurer?
15yes.png15x15 Yes : Florie, Keith, Alexander,
15no.png15x15 No :
Pictogram voting neutral.svg15x15 Abstain : Bailey
Result: **There are 3 out of 6 votes of approval. Vote is postponed, lacking 4 votes needed for a majority of votes according to RoP §5.2. **

The vote has been opened for postal votes, which we will update here or during the meeting.

8

The following RoPs for the board voting need to be updated or we need to return to using Loomio and Redmine.

  1. Vote in absentia of the board members - The board members may vote in absentia using any of the following means:
  2. Updating the decision on the Project Management Referential with their vote
  3. Using Loomio to cast their votes
  4. Emailing the board mailing list citing the object and their vote.
  5. A tally of the vote shall be maintained in the decision record on https://tasks.pp-international.net
  6. Board members not present at the meeting can vote on a proposal published in the provisional agenda or Loomio PPI Board by citing the proposal and expressing their vote in an e-mail sent to board@pp-international.net (postal vote) or casting a vote in Loomio. The Loomio and postal votes shall be added to the votes cast at the meeting if the proposals are exactly the same. The Loomio and postal votes shall be mentioned in the provisional agenda and can be superseded by subsequent email, a change to the Loomio vote or by a vote cast at the meeting.